Running a successful business as a CFO or Accounts Payable manager is a constant venturebe vigilant about protecting your corporate assets. When dealing with payments like automated Clearing House (ACH) payment or Wire Transfers, corporateaccounts must be protected with minimum risk. Unfortunately, ACH and Wire fraud are more prevalent in our cyber-connected nation.
ACH and Wire payments have been a mainstay for bank and business transactions for several years, allowing the capability to electronically transfer funds between banks by using just the account and routing numbers. As time goes on and technology becomes more advanced, new fraudulent practices are found to bypass security clearances and steal time-sensitive information from businesses. Know what to look for to avoid becoming a victim of ACH or Wire fraud and learn how to spot scams.
In 2015, the Association for Financial Professionals (AFP) conducted a Payment Fraud and Control Survey surveyed businesses to assess the level of fraudulent events occurring. Based on their findings, the need for payment technology security is crucial. Results document that 62 percent of companies were targets of payment fraud in the year before. And, because ACH transfers nearly doubled, from 14 percent in 2013 to 27 percent the year prior, businesses were more at risk for fraudulent transactions.
Because security is such a cause for concern when it comes to ACH and Wire payments and keeping your business’ financial information safe, it is important to be proactive. Introducing these methods will lessen the likelihood of ACH and Wire fraud and help monitor your business accounts as often as possible to recover any stolen funds you discover missing:
Use a credit only account for issuing ACH and Wire transactions. Allow no debits on this account.
Know your vendors and be aware of any suspicious transactions on your account.
Set limits and review periods on ACH/wire transfer transactions.
Have the latest Anti-Virus and Malware prevention programs running on your desktops where payments are made.
Never respond to emails, download programs, or open attachments from foreign or misspelled email addresses asking for business account information.
Stay up-to-date on news topics concerning ACH and Wire fraud and have regular discussions with your employees, customers, and banker.
Failing to monitor ACH and Wire payment activity can be costly for your business; Although not all fraudulent activities are easily detected, taking these preventative measures will ensure that your company's finances are more safe and secure. With only one business day to alert your bank to recover funds, ACH and Wire payment monitoring is paramount to securing your company's financial information. And, keep in mind that ePayments are still much more safe than printing and mailing a check with your bank account and routing number or worse keeping a supply of pre-printed check stock on hand.
OnPay Solutions offers a payment automation solution that reduces Accounts Payable costs yet delivers the highest regard for security to mitigate risk and provide a clear audit trail of all activity. Blessed with a deep and loyal customer base that utilize business systems, ranging from homegrown mainframe systems to the world's most advanced ERPs and everything in between, our clients rely on OnPay Solutions for Accounts Payable Payment Automation because Payment Technology is all we do; We hope to be your partner for Payment Automation.
Listed by CFO Tech as one of the Top 10 Accounts Payable Solution Providers 2018 and 2019 and by CIO Review as part of the 20 Most Promising Corporate Finance Tech companies for 2017, OnPay Solutions streamlines processes for accounts payable by automating invoice processing and payments.